Administrative Assistant IV CEO CMP

Job Description

Facility: Administrative Regional Training Cntr

Shift: Shift 1

Status: Full Time FTE: 1.000000

Bargaining Unit: ACE Associates

Exempt from Overtime: Exempt: Yes

Work Schedule: Days

Hours:

8-4

Summary:
In support of the President & CEO Catholic Medical Partners (CMP), coordinates and manages the office processes, communication and operational support for CMP including support for the Board of Directors, CMP Board Committees, and other office personnel. Provides coordination of administrative support staff to meet the organizational needs. Duties include the development of an annual calendar for committees of the board, support of CMP cabinet, staff meetings, and meetings with health plans. Develops timelines in support of organization deliverables such as annual report and provides administrative support to effectively coordinate work with CH, legal counsel, community partners, health plans, regulatory agencies and vendors. Development and maintenance of document retention system and all legal agreements/contracts.

Responsibilities:

EDUCATION

• Associates Degree required
• Bachelors preferred

EXPERIENCE

• Minimum five (5) years of experience in clerical/secretarial setting preferably in an administrative/executive environment

KNOWLEDGE, SKILL AND ABILITY

• Excellent customer service skills
• Excellent listening, verbal and written communication skills
• Self-starter, demonstrates initiative
• Proficiency in recording and producing meeting minutes, business correspondence and other related documents
• Ability to work in a confidential and professional environment
• Strong organization and follow through skills
• Candidate needs to be highly motivated and demonstrates initiative to organize and find efficient solutions to achieve optimal workforce performance
• Ability to work independently and as a member of a team for collective success
• Keeps others informed, a go to person for CMP staff
• Mastery in Master Service Organization (MSO) programs
• Willingness and ability to learn new IT applications quickly
• Ability to work under pressure with speed and accuracy and meet deadlines
• Demonstrates a sense of urgency with time sensitive assignments
• High resilience and tolerance of ambiguity and resistance to stress
• Ability to manage competing priorities and projects simultaneously
• Ability to think logically and adapt to changing scenarios in the prioritization of work
• Ability to relate to customers at all levels
• Demonstrated effectiveness in recording and producing meeting minutes and other related documents for executive level and board of director
• Ability to discern when to escalate a concern or issue

WORKING CONDITIONS

• Standard general office environment, including answering telephones and interacting with other office personnel

VACCINE REQUIREMENTS

• Effective January 1st 2022, you must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of your vaccination status as part of your new employee pre-boarding. Exceptions to the COVID-19 vaccination requirement may be granted for medical reasons.