Physician Office Secretary OB/GYN MSMH

Job Description

Salary: 18.31-23.33 USD

Facility: Mount St. Mary's Hospital

Shift: Shift 1

Status: Full Time FTE: 1.000000

Bargaining Unit: ACE Associates

Exempt from Overtime: Exempt: No

Work Schedule: Days and Evenings

Hours: 7:30am-3:30pm, 8am-4pm, 8:30am-4:30pm, 9am-4pm, 9:30am-5:30pm, 10am-6pm, 10:30am-6:30pm

Summary:

Performs all secretarial functions necessary to facilitate the smooth running of the Physician office. This includes: telephone coverage and messages; greeting and registration of patients; scheduling of patients and monitoring of schedules to ensure appropriate patient flow, scheduling of all diagnostic tests and referrals ordered by the physician; reviewing of insurance coverage and collection of patient balances/co-pays, maintenance of medical records; knowledge of and compliance with managed care regulations; and the ability to work well with others in a complex, fast paced setting.

Responsibilities:

EDUCATION

• High School or equivalent required
• Associate's Degree in secretarial science or related field preferred

EXPERIENCE

• One (1) year of secretarial/clerical experience required
• Five (5) years of secretarial/clerical experience in a Physician's Office including word processing and filing preferred

KNOWLEDGE, SKILL AND ABILITY

• Answer telephones
• Balance figures
• Compile statistics
• Compose letters/memorandums
• Develop office procedures
• Establish filing systems
• Input data into computer programs
• Maintain filing systems
• Maintain logs
• Proofread documents
• Research information
• Schedule appointments
• Transcribe dictated documents
• Use computer packages to prepare graphics
• Use computerized spreadsheets to conduct analyzes
• Adding Machine
• CRT
• Calculator
• Computer Peripheral Equipment
• Fax
• Personal computer
• Photocopier
• Transcriber
• Typewriter
• Word Processor

WORKING CONDITIONS

• May be exposed to infections and contagious diseases
• Subject to electrical and radiant energy hazards
• Exposed to hazards from electrical/mechanical/power equipment
• May be exposed to biohazardous, radioactive substances
• Exposed to odorous chemicals and specimens
• May be exposed to toxic chemicals
• Occasional exposure to unpleasant patient or unit elements
• Exposed to unpleasant elements (accidents, injuries and illness)
• Subject to varying and unpredictable situations
• Subject to many interruptions
• Occasionally subjected to irregular hours
• Occasional pressure due to multiple calls and injuries
• Handles absentee replacement on short notice