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Director Corporate and Physician Enterprise Real Estate Acqu

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Location: Buffalo, NY, United States

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Job Description

Salary: 124,293.00-186,459.00 USD

Facility: Administrative Regional Training Cntr

Shift: Shift 1

Status: Full Time FTE: 1.000000

Bargaining Unit: ACE Associates

Exempt from Overtime: Exempt: Yes

Work Schedule: Days

Hours:

8:30am-4:30pm; flexible

Summary:

The Catholic Health Director, Corporate & Physician Enterprise Real Estate Acquisition Integration is responsible for planning and directing all corporate real estate, property management and real estate acquisition operations for the Catholic Health (CH) system as well as the Physician Enterprise (PE) ministry's Captive PC locations, and other CH entities holding real estate (Emmaus, etc.). The Director leads and manages the full integration of real estate (RE) and property management (PM) operations and services for real estate acquired through a physician practice acquisition. Director is responsible for assembling and managing the real estate acquisition team and for developing, communicating and implementing standard processes and procedures for system RE acquisitions, to ensure efficient and cost effective transition of RE and PM services and a disciplined approach to Corporate Real Estate. Develops and refines the systems real estate management and acquisition strategies, aligning them with system business goals and expansion/consolidation objectives. Director is responsible for implementing and leading the CH Real Estate Portfolio Optimization system initiatives over a multi-year time line. Plans and implements negotiation strategy and leads all negotiations with stakeholders. Director evaluates financial and operational strategies for real estate mergers, acquisitions and divestiture projects, including rational for real estate transaction, risk assessment and financial implications (long and short term) for the system. Manages the due diligence, scoping, negotiations, planning, closing and integration of acquired real estate. Responsible for administering Corporate Real Estate/Property Management policies and programs covering all areas of corporate real estate and acquisition services. The Director provides supervision to the Corporate Real Estate staff as it relates to customer service, system property management initiatives, and daily operations of the Corporate & Physician Enterprise ministries stakeholders. The Director, Corporate & Physician Real Estate participates as a strategic and collaborative partner of the Corporate and Physician Enterprise team, The Director, Corporate & Physician Real Estate provides guidance to all managers and leadership within the CH Corporate and Physician Enterprise ministries, (CH and CH Captive PC's, Trinity Medical, Niagara Medicine, Emmaus, etc.).

Catholic Health Physician Enterprise

- This position is responsible for the management, operationalizing and integration of corporate real estate and property management services for real estate, acquired through a Physician Enterprise physician practice acquisition. Lead all lease/Real Estate discussions and negotiations with physician owners, pertaining to Real Estate in Physician Practice acquisitions. Using data driven metrics, review and assess financial and geographical ramifications, short and long term, of proposed Real Estate acquisition (lease term, operating cost, location and proximity to other CHS complementary services, purchase price if applicable, etc.) as it pertains to the overall acquisition. Determine strategic viability and financial sustainability of acquiring/alienating Real Estate, and impact to Property Management and Facility Planning capacities. Making sure that stakeholders and physicians are aware of, and follow FMV and compliance guidelines with real estate. Evaluation of FF&E needs of the practices on a case-by-case basis. Work with Physician Enterprise in identifying capital funding needed for real estate acquisitions. Develop, establish and implement system process and framework for physician real estate acquisitions and onboarding of practices that allows for flexible and nimble maneuvering as needed, and provide clear direction and responsibilities for physicians/practices and CHS/Trinity associates throughout the acquisition/onboarding process. Set attainable time lines for deliverables and task completion to ensure a smooth transition of all real estate services, resulting in an efficient and sustainable site. Implement, lead and manage all physician enterprise acquisition integration of Real Estate, relevant purchased service agreements, vendor management, and coordination CH resources (internal and external) needed for successful integration of practice's real estate needs in a timely and cost effective manner.

Specific to Real Estate Portfolio Optimization

- Leads RE Portfolio for strategic system initiative for studying and evaluating consolidation of real estate footprint.

- Establish system processes, time line and execution of optimization strategies, in coordination/conjunction with existing lease terms, dates, and identify strategic "HUB" opportunities within the system. Lead and managed all lease renewals during optimization information gathering and study phase to best position CH to achieve system Health Care HUB strategy. Negotiated short term, value-based renewals with all landlords & tenants, pending implementation of multi-year optimization operations.

- Leveraging existing relationships with brokers, landlords and tenants, develop creative and cost effect action plan to execute optimization operations. Negotiate and renegotiate new and existing leases to achieve flexible and favorable terms that align with the strategic optimization of the system real estate portfolio. Sources appropriate vendor resources, deliver benchmarking and analyze market data to determine appropriate markets and locations for future growth/consolidation. In keeping with the system HUB strategy, identify those acute based and PE sites for consolidation. Develop and manage action plan for decommissioning/relocation of identified sites via real estate purchase, sale, lease termination, etc.

The position strategically works in partnership with Facility Planning, Physician Enterprise (PE), Corporate and senior management stakeholders to determine real estate requirements and manage the tactical execution of real estate transactions based on the needs of the business. The Director will develop acquisitions/disposition strategies to meet business requirements in a timely and cost effective manner. Areas of focus include existing real estate holdings, joint ventures, physician enterprise initiatives, acquisitions and Captive PC's real estate needs and management of outside service providers. Analysis of clinical and administrative program needs related to real estate needs to best determine space needs, lease structures and cost effectiveness. Real estate market data, financial analysis, budgeting and reporting on portfolio performance metrics. The Director will perform analysis and conflict resolution with the assigned real estate provider(s) related to operating expense/CAM reconciliations and lease issues as landlord and tenant which impact the real estate portfolio. Negotiates all lease and purchase agreements for the organization. This position requires experience and skills in negotiating a variety of leased space (office, clinical, warehouse, parking, and retail (food service, I.T. collocation etc.)), purchase/sale contracts, and other real estate legal agreements. The Director will maintain operational and strategic alignment with the objectives and strategy of the Catholic Health System. The position will provide strategic and tactical support to the organization and is responsible for compliance in a complex regulatory environment.

Key Responsibilities: Maintain and improve real estate portfolio performance with respect to aligning real estate administration, acquisitions and overall portfolio strategy and space demands based on the needs of the organization. Perform timely review of the corporate real estate needs and align to the real estate portfolio expiry, extension/renewal option, terminations, determination of fair market value etc. Makes recommendations to improve the efficiency, design, and delivery of services through subject matter expertise, knowledge of client business needs, and industry/market trends. Commissions real estate appraisals, Phase 1 and 2 Environmental assessments of CH and Captive PC owned and lease real property. Maintains and verifies fair market value. Assists VP Facility Planning, Design & Construction in development and implementation of a multi-year plan system-wide strategic facilities master plan for global real estate portfolio. Manages the activities of all real estate service providers in order to optimize the properties and enhance value and service. Negotiates real estate legal agreements with assistance from CH Legal Counsel and submits to CH Boards and Physician Enterprise committee for approval. Performs analysis and conflict resolutions with real estate providers related to operating expense/CAM reconciliations and lease issues as landlord and tenant. Manages and directs all outsourced real estate and property management service providers and consultants in the areas of real estate provider/broker and property management services. Manages and directs internal and external support team, including Manager, Corporate & Physician Enterprise Real Estate Services, all CH and Captive PC third party property management & maintenance providers, (i.e.: Uniland, Ciminelli Real Estate). Works effectively across the organization to leverage cross-discipline expertise. Develops acquisition/disposition strategies to meet business requirements in a timely and cost effective manner. Routinely manages initiatives impacting both the Catholic Health and Physician Enterprise initiatives. Oversees detailed financial and feasibility analyses, diligence, and investment/proposal presentations.

Responsibilities:

EDUCATION

  • Bachelor's degree in paralegal/legal studies, real estate management or related discipline (paralegal degree and notary public certification preferred); or
  • Juris Doctorate's degree with corporate real estate transaction experience

EXPERIENCE

  • Minimum of seven (7) years of broad experience analyzing and managing complex corporate property portfolios involving multiple corporations, Captive PC structures, joint ventures, contract/lease negotiations, business law, health care law (preferred), not-for-profit law and real property acquisition
  • Knowledge and management of departmental sub-functions within real estate acquisitions and optimization to support the functional infrastructure
  • Proficiency in real estate financial analysis and analysis of market data; understanding of commercial real estate financial principles
  • Experience in negotiating sensitive and confidential lease agreements and real estate contracts
  • Strong background in contract management, purchased services and start-up/transitional operations
  • Operational experience in a healthcare setting strongly preferred
  • Experience working with physicians, senior management, third party service providers, developers and multiple JV partners
  • Experience with startup and operationalizing of new practices
  • Critical thinking skills and strong multitasking abilities
  • Excellent communications skills - the ability to clearly and concisely communicate complex details to all levels of senior management
  • Budget management, planning and decision making
  • Leadership of project initiatives to meet the goals and objectives of a high performing health system

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of governance, leadership, management and service-oriented operations required.
  • Real Property lease creation, interpretation and evaluation
  • Ability to prioritize and complete multiple tasks within given deadlines
  • Ability to coordinate multiple internal and external resources to support start-up of new leased sites/services
  • Ability to coordinate multiple internal and external resources to facilitate all lease related costs and expenses
  • Ability to maintain high level of confidentiality
  • Demonstrated leadership skills (people management, relationship-building, inspiring, problem solving, facilitating and executing)
  • Analytical ability to identify opportunities for improvements as well as positive problems resolution.
  • Teaching ability to promote knowledge and understanding of complex real property agreements to ministry leaders, senior management, stakeholders, system departments and staff.
  • Identify and initiate cost saving measures, risk reductions
  • Strong research and analytical skills
  • Knowledge of building management practices
  • Maintains high level of confidentiality with sensitive information
  • Ability to make sound decisions within established guidelines to make recommendations to senior management
  • Possesses strong communication, management, analytical, interpersonal and organizational skills; effectively communicates with senior leadership
  • Prepares and maintains clear and accurate accounting and statistical reports for system wide use by senior management
  • Analyzes financial data to solve problems, make decisions and formulate projections for senior management
  • Examines and verifies financial documents, reports and transactions, lease agreements for accuracy and liability reduction
  • Establishes and maintains proactive and open working relationships with senior management, finance, key stakeholders, legal counsel, tenants, landlords, vendors and service providers
  • Robust knowledge of service, real estate and property management contracts
  • Proficiency in financial decision-making
  • Demonstrates independence as a self-motivated team player
  • Possesses good judgment when assessing risk
  • Proficient in Microsoft Word, Excel, PowerPoint and Access
  • Proficient in accounting principles, practices and procedures related to area of assignment
  • Maintains computerized accounting system for multiple corporations
  • Develops and maintains extensive electronic data system for complying and tracking of all current and historical corporate real estate, property, leases, purchase/sale transactions, joint venture and finical information for multiple corporations
  • Knowledge of laws and rules regulating fiscal operations related to area of assignment
  • Directs billing and collection procedures with tenants, landlords and vendors
  • Interprets, explains and applies policies and procedures related to CH and Trinity property management
  • Applies mathematical computations accurately; ability to compute ratio, percent and proration
  • Effectively organizes assigned tasks and works within deadlines
  • Provides effective customer service
  • Performs complex tasks and prioritizes multiple projects
  • Analyzes budgetary line items for compliance with budget guidelines

WORKING CONDITIONS

  • Travels between all Catholic Health and Captive PC locations and off site properties
  • Travels to potential new leased sites, municipalities, outside attorney office, landlord offices

ENVIRONMENT

  • Normal heat, light space, and safe working environment; typical of most office jobs
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