Administrative Assistant Administration PCS MSMH

Job Description

Salary: 23.25-34.87 USD

Facility: Mount St. Mary's Hospital

Shift: Shift 1

Status: Full Time FTE: 1.000000

Bargaining Unit: ACE Associates

Exempt from Overtime: Exempt: No

Work Schedule: Days

Hours: 7a-3p, 8a-4p, may require some flexibility occasionally

Summary:

Provides high-level administrative support for Hospital Administration Team (i.e. President, Chief Nursing Officer, Vice President of Medical Affairs, Vice President of Mission Integration and System Director of Financial Services Operations).To work collaboratively with other members of the department and external customers to proactively address organizational needs. To communicate with high-level management. Requires considerable knowledge and independent judgment with regard to hospital and departmental regulations, policies and procedures, as well as an extensive understanding of special operational programs and activities. Coordinates and attends meetings as requested and provides a written record of the proceedings. Coordinates special projects as requested. Audits and approves time and attendance daily on the system for PCS Department. Assists Nurse Managers and Directors in bi-weekly scheduling and day to day staffing operations.

Responsibilities:

EDUCATION

• A.A.S. Degree or graduate of secretarial/business administration program required.

EXPERIENCE

• Previous office experience preferred.
• Previous payroll processing and staffing preferred

KNOWLEDGE, SKILL AND ABILITY

• Must obtain Notary within three to six months.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access, Visio), Microsoft Outlook, MS Publisher and internet research.
• Excellent oral and written communication skills
• Strong organizational and analytical skills
• Strong interpersonal skills
• Ability to perform multiple complex administrative processes simultaneously, independently, and with a high degree of sensitive and confidential information
• Ability to communicate in a clear, concise, and effective manner both in written form and orally
• Ability to analyze problems and propose logical solutions while maintaining confidentiality of information and processes
• Ability to organize/prioritize multiple responsibilities
• Ability to work under pressure and meet deadlines
• Ability to independently prioritize work and special projects
• Ability to work with frequent interruptions, diverse duties, some pressure and flexible hours as necessary.

WORKING CONDITIONS

• Subject to inside environmental conditions