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Administrative Assistant III CMP

Location: Buffalo, NY, United States
Date Posted: Aug 15, 2020

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Job Description

Facility: Administrative Regional Training Cntr

Status: Full Time

Work Schedule: Days

Bargaining Unit: ACE Associates

Exempt from Overtime: Exempt: No

Hours:8-4

Shift: Shift 1:

FTE: 1.000000:



Summary:


Provides administrative support to the Clinical Operations team staff by supporting key functions to maintain efficient organizational operations.

Specific duties to include but not limited to:
  • Assists CMP staff in daily operations to meet organizational goals
  • Maintains department materials, including policies, meeting materials, mailings, reports, etc. as assigned by department director
  • Maintains accuracy and speed with pressure/time constraints
  • Supports all aspects of meetings as required including scheduling, reserving rooms, sending invitations, tracking responses, room set up, ordering food/refreshments, completing contracts/invoices as needed, registration, audiovisual equipment, WebEx and conference call capability
  • Prepares business and e-mail communication/mailings as assigned
  • Prepares program and departmental materials as assigned
  • Maintains strong internal and external customer relations with timely telephone response and written communication
  • Prepares reports, committee meeting minutes utilizing Microsoft Office software to include but limited to Excel, Word, Power Point, and Visio
  • Updates and maintains databases to support organizational operations
  • Updates and maintains CMP website and insures information is current and accurate
  • Candidate needs to be highly motivated and demonstrates initiative to organize and find efficient solutions to achieve optimal workforce performance. Demonstrates a sense of urgency with time sensitive assignments
  • Ability to manage mixed priorities in a fast paced office setting with frequent interruptions
  • Candidate will have confidential interaction with professionals inside and outside the organization


Responsibilities:


EDUCATION
  • A.A.S. Degree or graduate of secretarial/business administration program and three (3) years Administrative Assistant experience in a health care office supporting multiple teams

or
  • Minimum Five (5) years Administrative Assistant experience in a health care office without degree

KNOWLEDGE, SKILL AND ABILITY
  • Typing - 55 wpm / Keyboarding Ability
  • Proficiency with data entry, basic analysis and data manipulation
  • Proficiency with multiple or large data file manipulation for mail merge/correspondence preparation
  • Medical Terminology preferred
  • Excellent Telephone skills
  • Exceptional interpersonal and communication skills
  • Excellent time management and organizational skills, ability to multi task in a fast paced office environment
  • Proficiency of specific computers and/or software programs (Microsoft Word, Excel, PowerPoint, Visio, Access, database and web uploading) Maintain proficiency in additional computer applications, as indicated
  • Ability to work with autonomy, self-directed with solid understanding of when to seek clarification or escalate a concern
  • Professional discretion in working with confidential information and solid understanding of HIPAA compliance
  • Proficiency with standard office equipment (fax, copier, printer, laptop, projector)

WORKING CONDITIONS
  • In a well-lit environmentally controlled office setting
  • Occasional local travel
  • Extensive time sitting and typing
  • Typical of most office Jobs


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