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Administrative Assistant II Medical Staff MHB

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Location: Buffalo, NY, United States

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Job Description

Facility: Mercy Hospital of Buffalo

Shift: Shift 1

Status: Full Time FTE: 1.000000

Bargaining Unit: ACE Associates

Exempt from Overtime: Exempt: No

Work Schedule: Days

Hours: 8am to 4 pm

Summary:

The Administrative Assistant shall provide clerical and administrative support to the Department Chair and/or Associate Chair and Division Chief for the Departments of Surgery, Urology, Orthopedic Surgery, Podiatry, Emergency Medicine, Medicine, Family Medicine, Obstetrics & Gynecology, Pediatrics, Neurosurgery and occasionally the Director of Peri-operative Services. As a teaching hospital, the Administrative Assistant is responsible for facilitating resident/student rotations in several disciplines. Responsible for maintaining the on-call schedules, performance improvement activities, credentialing and in-house CME programs as well as day-to-day operation of the respective Department offices, if applicable.

Responsibilities:

EDUCATION

  • High School diploma or GED with a two (2) year degree in secretarial science preferred; equivalent experience may be taken into consideration

EXPERIENCE
  • Minimum of two (2) years of administrative assistant experience required
  • Satisfactory completion of Administrative Assistant testing

KNOWLEDGE, SKILL AND ABILITY
  • Ability to work independently, establish priorities, work well under pressure and meet deadlines
  • Attention to detail
  • Ability to multitask
  • Strong knowledge of Microsoft Office including Microsoft Word, Excel, PowerPoint, Access
  • Typing skills of 55 wpm
  • Ability to do internet research
  • Strong written & verbal communication skills
  • Good Judgement, common sense and diplomacy
  • Solid organizational skills
  • Ability to research and interpret regulatory requirements including, but not limited to New York State Department of Health (NYSDOH), Joint Commission, and ACS a plus
  • Fundamental knowledge of various audiovisual equipment used for conferences
  • Must remain confidential on all Medical Staff matters
  • Working knowledge of MDStaff database and reporting

WORKING CONDITIONS

ENVIRONMENT
  • Normal heat, light space, and safe working environment; typical of most office jobs
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