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Administrative Assistant Administration MHB

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Location: Buffalo, NY, United States

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Job Description

Facility: Mercy Hospital of Buffalo

Shift: Shift 1

Status: Full Time FTE: 1.000000

Bargaining Unit: ACE Associates

Exempt from Overtime: Exempt: No

Work Schedule: Days

Hours: 8a-4p, and sometimes variable start 7a-3p, 730a-330p

Summary:

Provides high-level administrative support for Hospital Administration Team (i.e., President, Vice President Patient Care Services, Vice President of Medical Affairs, Vice President of Mission Integration and System Director of Financial Services Operations). To work collaboratively with other members of the department and external customers to proactively address organizational needs. To communicate with high-level management. Requires considerable knowledge and independent judgment with regard to hospital and departmental regulations, policies and procedures, as well as an extensive understanding of special operational programs and activities. Coordinates and attends meetings as requested and provides a written record of the proceedings. Coordinates special projects as requested.

Responsibilities:

EDUCATION
  • A.A.S. Degree or graduate of secretarial/business administration program

EXPERIENCE
  • Minimum three (3) years Administrative Assistant experience, preferred in a health care setting but not required with degree

KNOWLEDGE, SKILL AND ABILITY
  • Must obtain Notary within three to six months
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access, Visio), Microsoft Outlook, MS Publisher and internet research
  • Excellent oral and written communication skills
  • Strong organizational and analytical skills
  • Strong interpersonal skills
  • Ability to perform multiple complex administrative processes simultaneously, independently, and with a high degree of sensitive and confidential information
  • Ability to communicate in a clear, concise, and effective manner both in written form and orally
  • Ability to analyze problems and propose logical solutions while maintaining confidentiality of information and processes
  • Ability to organize/prioritize multiple responsibilities
  • Ability to work under pressure and meet deadlines
  • Ability to independently prioritize work and special projects
  • Ability to work with frequent interruptions, diverse duties, some pressure and flexible hours as necessary

WORKING CONDITIONS
  • In a well lit environmentally controlled office setting
  • Extensive time sitting and typing
  • Typical of most office Jobs

VACCINE REQUIREMENTS

  • Effective January 1st 2022, you must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of your vaccination status as part of your new employee pre-boarding. Exceptions to the COVID-19 vaccination requirement may be granted for medical reasons.
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